Are you an organised and proactive administrator with a knack for governance and project coordination?
Join our small, dynamic team at The New Zealand Association of Optometrists (NZAO) and play a key role in supporting our Council, managing governance processes, and delivering projects that make a real impact. You’ll be at the heart of our operations, ensuring smooth administration and exceptional member-focused service.

About The New Zealand Association of Optometrists (NZAO)
The New Zealand Association of Optometrists (NZAO) is the professional body for optometrists in Aotearoa New Zealand. We advocate for excellence in eye health, support our members, and promote the highest standards of care. Our members include more than 650 practitioners and 120 optometry students nationwide. We’re a small, collaborative team where everyone contributes, and we offer flexible working arrangements and a supportive environment.

Key relationships

• Internal: NZAO Council, President, NZAO communications and marketing manager, NZAO office manager.
• External: Members, sponsors, suppliers, venue providers, and partner organisations

Key responsibilities
Council & Governance Support

• Coordinate Council meetings, including scheduling, agendas, and minute-taking.
• Keep Council informed on member enquiries and ensure timely communication.
• Maintain governance compliance records and advise Council on risks and obligations.

Administration & Scheduling

• Manage calendars, meeting arrangements, and travel logistics.
• Prepare and distribute agendas, reports, and documentation.

Project & Event Support

• Administer projects such as CAA audits and GP liaison.
• Oversee end-to-end conference management, including planning, logistics, and delivery.
• Coordinate sponsorship opportunities for conferences and events, including liaising with sponsors and managing agreements.
• Support team initiatives and ensure deadlines are met.

What you'll bring

• Highly organised, detail-focused, calm under pressure.
• Excellent communication and interpersonal skills.
• Tech-savvy with digital tools.
• Team player in a small, hands-on environment.
• Member-focused mindset.

What we're looking for

• Proven experience in an administration, governance support, or Board/Council Secretary role, or similar, preferably providing support at an executive level within the not-for-profit or membership sector
• Demonstrated knowledge in effective administration and governance practices, including structure and procedures
• Experience in project and event planning, particularly conferences.

Nice to have

• Background in the non-profit sector.
• Familiarity with the health sector or professional associations.

Attributes

• Strong time management and multitasking skills.
• Practical problem-solving mindset.
• Professional and composed in high-pressure situations.

Employment type
Full-time 40 hours, flexible working arrangements, including some evening and weekend work as needed - occasional domestic travel required.

Applications close on 11:59pm, Monday 8 December 2025.  Apply here via SEEK.

Email comms@nzao.co.nz for the position description.