Events & Conference Coordinator

23 Apr 2019 1:13 PM | Andrea Brown (Administrator)

The Australasian Corrosion Association Inc (ACA) is non-for-profit industry membership-based with over 2,000 members. The ACA promotes the co-operation of academic, industrial, commercial and governmental organisations that are involved with corrosion. The ACA aims to disseminate information on all aspects of corrosion and its prevention by conducting an annual conference, technical seminars and branch events, training and publications for its members who come from a wide range of industries including protective coatings, oil and gas, water, defence, mining, marine, engineering and more.

The role will be responsible for the delivery of three key operations of the ACA’s service to members:

  • Coordinate and deliver the ACA Annual Conference (Corrosion & Prevention) in conjunction with Conference Organising Committees
  • Coordinate and work with Technical Group (TG) Committees to devise and deliver TG Events
  • Working with state branches in the delivery of their events

The successful candidate will work closely with the Conference Organising Committees, Technical Group Program Committees and other team members to coordinate the planning, design, conducting and execution of ACA managed conferences and Technical Group Events by undertaking the following:

  1. Coordinate all aspects associated with the ACA Annual Conference (Corrosion & Prevention) and Technical Group Events by devising and developing event plans, timelines and budgets
  2. Negotiate contracts and manage the relationships with the conference centres, venues, professional conference organisers, printers, audio visual, entertainment, exhibition hire and other suppliers
  3. Management of sponsorship and exhibition sales and entitlements for Conference and Technical Group Events
  4. Liaise with Committees who are responsible for developing the technical program for seminar series and send invitation to speakers
  5. Oversee logistics for the Technical Group Events (in conjunction with the Event Assistant) such as finding suitable venues, production of seminar booklets, couriers, registration process
  6. Liaise with Marketing Manager and Graphic Designer to develop Conference and Technical Group event collateral and promotion and monitor schedule of agreed activities
  7. Updating conference website and Events website as applicable (content only, not reskin or design)
  8. Manage and support conference committees including attending meetings, distributing agenda and minutes to maximise the success of the conference
  9. Manage the paper submission and review process
  10. Ensure effective financial management of approved budgets
  11. Manage timelines and ensure the team works as efficiently as possible to meet deadlines. Coordinate logistics meetings with relevant team members in the lead up to conferences as required.
  12. Supervise and delegate responsibility to Event Assistant within agreed ACA event project management frameworks in a positive and supportive manner
  13. Maintain appropriate knowledge base for the ACA in relation to conference and event management by reading trade publications, attending industry events and conferences and consulting other meeting professionals to keep abreast of meeting management standards and trends
  14. Ensure delegates receive high level customer services and facilitate effective and efficient resolution of problems related to the event delivery
  15. Ensure that continuous quality improvement processes are implemented (incl., post event evaluation and analysis, process improvement and changes to existing policies and procedures)
  16. Participate as an active team member and carry out duties as requested by the Chief Executive Officer of the ACA.

Personal Attributes

  • A high level of project and event management skills and experience in organising and coordinating sizeable conferences (300 – 500 delegates)
  • Self-motivated, ability to meet deadlines, multi task and work under pressure
  • Ability to liaise and work with a wide range of people
  • Ability to show initiative, lead others, manage own time and work independently unsupervised
  • Excellent time management and organisational skills, ability to prioritise, work in a busy environment and motivate others
  • Excellent communication skills, oral and written
  • Excellent interpersonal and negotiation skills
  • Demonstrated high quality of customer service (both internal and external)
  • Demonstrated flexibility with regard to work tasks
  • An exceptional eye for detail which will not settle for sub-standard work
  • This position will remain open until cob Friday 3 May 2019.

Richard Reilly - Chief Executive Officer

Apply Here. 

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