TERMS AND CONDITIONS – AuSAE EVENTS

Payments

All bookings made prior to AuSAE events must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be provisional.

Substitutions & Cancellations

Delegates may nominate an alternative person from their same organisation to attend up to 48 hours prior to the start of the event, at no extra charge. Should substitution not be possible, cancellation charges apply. All substitutions and cancellations must be received in writing.

Access Requirements

Delegates should advise of any special access requirements at the time of registration.

Registration Information

Registration information will be sent to registered delegates by email at least seven days prior to the event.  Any delegate not receiving the registration information should contact us by email to info@ausae.org.au

Alterations to Programme - Cancellation/Postponement of Event

• 1.       AuSAE reserves the right to make alterations to our event programs, venues and timings.
• 2.       In the unlikely event of an event being cancelled by AuSAE, a full refund will be made. Liability will be limited to the amount of the fee paid by the delegate.
• 3.       In the situation of it being found necessary, for whatever reason, that the event is being postponed or the dates being changed, the organiser shall not be liable for any expenditure (eg. travel and accommodation), damage or loss incurred by the delegate.
• 4.       If by re-arrangement or postponement the event can take place, the booking between the delegate and the organisers shall remain in force and will be subject to the AuSAE cancellation schedule.

No Shows (workshops and networking events)

If you are registered for an AuSAE workshop or networking event, and do not attend and in addition fail to notify AuSAE 3 days prior to the event, no refund will apply. Cancellations must be in writing.

Cancellations / No Shows (conference and symposiums)

Cancellations must be in writing and may incur a $50 administration fee. Cancellations within 21 days of the event incur a 50% fee. Refunds are not available within 7 days of the event.

Amended terms and conditions- cancellation policy has been amended temporarily to provide flexibility for in-person events due to COVID-19.

• ·       AuSAE will not charge a cancellation fee should a registrant decide to cancel attendance at an in-person event based on concerns around health or travel during the COVID-19 situation. AuSAE will provide a credit to the registrant should they cancel for this reason.
• ·       If AuSAE must cancel an event, a refund will be issued to registrants.

Speakers Views

Views expressed by AuSAE event speakers are their own. AuSAE cannot accept liability for advice given, or views expressed, by any speaker at an AuSAE event or in any material provided to delegates by our guest speakers.

Photography & Filming

For promotional purposes, there may be a professional photographer and video production taking place during AusAE events. Delegates who do not wish to be filmed or recorded should advise the organisers by email to info@ausae.org.au prior to the event. By registering for any AuSAE event you authorise AuSAE to take photos at the event. I agree that AuSAE is the owner of the copyright and photographs and that it may use the photographs for any purpose it considers appropriate, including publicity, education or other activities and may earn income for AuSAE’s own benefit. I waive any moral rights I may have. AuSAE is not obliged to exercise the right to take photographs.

Data Protection

By registering for an AuSAE event, you consent to having your details distributed to event attendees and that my details may be accessed by AuSAE Staff, Board of Directors and Committee Members, AuSAE's database software company and may be provided to AuSAE Sponsors and Alliance Partners. If I wish to opt out then I must email AuSAE at info@ausae.org.au stating my name, organisation, and email address in order to opt out of detail distribution no later than 7 days before the event

Websites & Links

AuSAE websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which AuSAE takes no responsibility. Neither can responsibility be taken for contents of any website linking to this website.

Catering

For events requiring catering, we request that any allergies or dietary restrictions be communicated to us in writing at least two weeks]before the event, we will endeavour to collect this information upon registration.

We strive to accommodate your needs but cannot ensure the complete absence of allergens in our food. In addition we take food allergies and dietary requirements seriously and make every effort to identify ingredients that may cause allergic reactions for those with food allergies. However, there is always a risk of cross-contamination, and we cannot guarantee that conference food is completely free of allergens.

You acknowledge and accept the risks associated with food allergies and dietary restrictions. Conference staff, venue staff, and suppliers shall not be held liable for any injury, loss, or damage resulting from food-related allergies or dietary restrictions.

Insurance

It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at AuSAE events. AuSAE cannot be held liable for any loss, liability or damage to personal property.

Health and Safety Issues

Please take time to familiarise yourself with the location of the nearest fire escape’ at the event.

All participants must comply to the respective venue’s Health and Safety practices, which will be made available and communicated to at the start of each AuSAE event.

Speakers Terms & Conditions

• 1.       1.AuSAE may use the speaker’s name and presentation materials for promoting delegate attendance at our events.
• 2.       Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism.
• 3.       AuSAE may audio and/or video tape the speaker’s session and the recording may be reproduced and sold as part of the overall conference materials. This allows delegates to purchase audio/video copies of presentations that they may have been unable to attend.
• 4.       AuSAE may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts) on paper and/or electronically and these may be sold as part of the overall hand-out materials during the event and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to delegates.
• 5.       Speakers who do not wish to give permission for the above terms and conditions, please email events@ausae.org.au before the commencement of the event.

If you have any questions about these Terms & Conditions, please contact info@ausae.org.au

                                                                                                                                       

Event addendum and procedures – re-health and safety COVD-19 (below)

Over any public health event such as pandemics the following event conditions also apply

All delegates will be notified on the following pre the event.

• ·       How many people are expected to attend the conference?
• ·       How many of these delegates will be travelling to the conference by plane whether domestic flight or international flights? 
• ·       We will instruct delegates not to attend if they have any signs of an upper respiratory infection, whether tested for Covid-19 or not?

Amended terms and conditions - cancellation policy has been amended temporarily to provide flexibility for in-person events due to COVID-19.

• ·       AuSAE will not charge a cancellation fee should a registrant decide to cancel attendance at an in-person event based on concerns around health or travel during the COVID-19 situation. AuSAE will provide a credit to the registrant should they cancel for this reason.
• ·       If AuSAE must cancel an event, a refund will be issued to registrants.
• ·       Do you plan any controls on crowd density? These should be reported to delegates Many reports are saying that people should be more than one metre apart. WHO suggests distancing measures such as staggering arrivals and minimising congregation at food and water distribution areas.