The Australian Medical Association (NSW) is the leading professional association representing doctors and medical practitioners across New South Wales.

As a not for profit membership organisation, we advocate for the medical profession and support our members through workplace relations advice, professional services, education, advocacy and member benefits.

Based in St Leonards, our office is conveniently located within walking distance of both St Leonards Train Station and the Metro.

About the Role
The Event Coordinator is responsible for the annual calendar of events. This is a busy hands-on role where you will plan and deliver a diverse program of events managing all events logistics, overseeing budget and expenditure, developing event related content and collecting and analysing feedback on each event. You will also assist the membership team in providing excellent customer service to our members. This role will require occasional work outside normal business hours.

Why Join AMA NSW?

• Work in a busy and varied role delivering a high-quality event experience for participants
• Build strong relationships and work closely with people across all areas of the organisation
• Take ownership of event delivery and drive improvements
• Make a visible impact to our members and enhance member engagement
• Join a collaborative, supportive and purpose driven team

Key Responsibilities

• End to end management of in person and online events
• Liaison with event venues, vendors, exhibitors and stakeholders
• Event logistics including registration, ticketing, catering, AV, name tags, run sheets and travel arrangements
• Management of event budgets and monitor and report on expenditure
• Coordination of event quotes and invoice payments
• Design and development of promotional and content material for each event
• Promotion of the AMA NSW at events through consistent branding on banners, signage, event materials and online
• Measurement of event success and identification of opportunities for improvement through the collection of feedback
• Participation in membership projects and continuous improvement initiatives

About You
You will be someone who:

• Has high energy and a passion for delivering outstanding events
• Enjoys working with people and building strong relationships across all levels of an organisation
• Likes variety and a busy work environment
• Takes initiative and enjoys improving processes and finding better ways of working
• Wants to continue developing their career in a supportive environment
• Thrives in a small team where your contribution is valued and visible
• Enjoys being approachable, hands on and making a positive difference in the workplace

To Be Successful You Will Have

• Experience coordinating events that are well planned, executed and within budget (previous experience in a membership or NFP organisation is desirable but not essential)
• Relevant qualifications in marketing, communications, event management or a related field
• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Professional presentation and the ability to be a good ambassador for AMA NSW
• Excellent time-management skills and the ability to manage competing priorities
• Strong stakeholder management and relationship-building skills
• A proactive, solutions focused approach

Apply now via SEEK with your resume and a short cover letter telling us why you are a strong candidate for this role.