• Support the CEO of a values driven peak body (NFP)
• Part-time 30 hours role with flexible, hybrid, school-friendly hours
• Inner East location $80,000 - $100,000 FTE

Fire Protection Association Australia (FPA) is seeking an experienced Executive Assistant for a 12-month parental leave placement to provide high-level administrative support to the CEO of a values-driven, not-for-profit organisation. This part-time (school hours) role, offers the opportunity to work closely with key stakeholders, manage calendars and events, and assist in various duties to support the organisation. If you're looking to make an impact and work alongside a great leader, we'd love to hear from you.

About Fire Protection Association Australia
Fire Protection Association Australia (FPA Australia) is the national peak body for fire safety that provides information, services, and education to the fire protection industry and the community.

Our vision is for a safer community where loss of life, injury and damage to property and the environment are minimised through effective fire protection. We carry out a variety of activities to engage FPA Australia’s members, customers, and stakeholders and to protect life, property, and the environment from fire.

About the Role
In this crucial role, you will be the backbone of the CEO’s operations, providing comprehensive administrative support that ensures the smooth running of the executive office. You will also assist the President of the Board, Board Directors, Company Secretary, and the wider Executive Team, facilitating seamless communication and coordination across the organisation.

This is a fantastic opportunity for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders. You will gain insight into all aspects of a values-driven, not-for-profit membership organisation, and work on a variety of tasks with diverse stakeholders. Your contribution will be essential in helping the organisation achieve its mission and goals.

Key Responsibilities

• Provide confidential administrative support, including calendar management, inbox handling, meeting coordination, and travel arrangements
• Prepare reports, presentations, and routine correspondence for the CEO and Board
• Coordinate meetings and liaise between the CEO and Board
• Organise Board meetings, including document preparation, catering, and travel arrangements
• Coordinate internal meetings, offsite meetings, and assist with team events
• Assist with VIP events and special projects as needed
• Support the Executive team with additional tasks as required
• Oversee day-to-day office operations, including managing supplies, equipment, and office organisation

To apply, please submit your application via SEEK here ASAP as we will review applications as they come in, send through a copy of your resume and cover letter detailing your relevant experience. We are hoping for the successful candidate to commence in early March. All applications received will be treated as strictly confidential. All personal information collected through the recruitment process will be treated as per the organisations privacy policy.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientations, and gender identities and expressions.

Employer questions
Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an executive assistant?
• Do you have experience in administration?
• Do you have experience working in the not-for-profit sector?
• Which of the following Microsoft Office products are you experienced with?
• Do you have data entry experience?
• Do you have a current Australian driver's licence?
• What's your expected annual base salary?