Most Company Secretaries realise that a board portal solution could make their team’s life easier, but persuading the executives and board of the benefits can be challenging. Although the capabilities and advantages of board portals have greatly expanded, it is best to keep the message simple.
Three core arguments to support your recommendation. Diligent Boards, the world’s most widely used board portal provider, has identified three compelling reasons for adopting board portals in an organisation.
1. Secure mobility and convenience for Directors.
Carrying multiple paper board books is cumbersome and difficult for Directors, who frequently travel. What’s more, they often need other historical papers and relevant information in addition to the current board materials. Board portals eliminate the need for all that paper by keeping everything in one convenient digital place. An added advantage is that Directors will no longer be bound to their homes waiting for couriers.
2. Enhanced collaboration, better decision making.
With board portals, organisations are able to release information to everyone who needs it at the same time, thereby increasing opportunities for collaboration. What’s more, board portals provide leaders with earlier access to critical materials pre-meeting, allowing for a longer review time and thus better decision making. Using a board portal, Directors can share comments with other board or committee members and discuss issues prior to the actual meeting.
3. Significant cost and time savings.
If your organisation prepares a significant number of paper board packs (e.g., 20), the cost of paper, toner, photocopying and couriers can really add up. Plus, the traditional process of printing, copying and distribution is very labour-intensive. And even if you’re using an electronic method, the process can still be quite time-consuming because most electronic tools are not designed for the specific requirements of preparing board and committee papers.
Find out more!
For more professional advice about making the switch to board portals, please email Diligent at info@diligent.com or simply call 1800 106 454.
