• Part-time (flexible 0.6 FTE)
• Office in Sydney CBD (flexible work arrangements/location may be negotiated for the right candidate)
• Permanent ongoing

About you
You are:

• a self-starter
• a team player
• organised
• able to work autonomously

You have:

• excellent communication skills
• attention to detail
• an ability to work with people at all levels including internal and external stakeholders
• an ability to work well in a small team, and independently when required
• strong administrative skills
• an ability to prioritise work, meet deadlines and manage a range of tasks in a changing work environment
• a commitment to professional client/member service
• a willingness to work on tasks at all levels from sending receipts, undertaking mail outs to developing and presenting recommendations to the Board
• a proven track record of working in the association or not-for-profit sector, ideally in a healthcare related industry
• a desire to learn and develop the assistant role with a view to progressing to a leadership role within the organisation.

The Position
The position is for an Assistant Executive Officer or Administrative Officer to work within a team that manages a membership-based medical and scientific society with members who specialise in the care of patients with neurological conditions.

The role will be based within a team that manages all facets of day-to-day administration of this society and includes

• preparation of board papers
• minute taking
• financial management
• database and website management
• electronic and printed membership communications
• drafting correspondence
• assisting with a number of committees
• coordinating hospital and supervisor accreditation

You will assist with

• the Annual Scientific Meeting and Annual General Meeting and be part of the administrative team responsible for the overall organisational management, implementation of Board-directed strategic actions and driving operational success.
• the organisation of education and training workshops and accreditation of hospital training positions
• the administration process for the selection and recruitment of trainees into the Neurology Advanced Training Program of the RACP.

The position reports directly to the Executive Officer of the Australian & New Zealand Association of Neurologists (ANZAN), and ultimately to the President, Executive and Board of ANZAN.

About ANZAN
The Australian & New Zealand Association of Neurologists (ANZAN) is a public company limited by guarantee. It is a specialist medical society with a professional membership of medical graduates, health professionals and scientists interested in neurological conditions. It is the national voice for health professionals working in the field of neurology.

Key selection criteria

• Tertiary qualification in business administration or related discipline, or relevant professional experience.
• Highly developed written communication skills.
• Demonstrated process improvement skills, ability to develop and maintain productive working relationships.
• Excellent customer service skills and experience in assisting to coordinate professional meetings.
• Ability to work autonomously
• High-level organisational skills, including managing work deadlines and managing information.
• Analytical problem solving and a keen interest to evolve processes.
• High level computer literacy skills with proficiency in MS Office Suite, calendar management and capacity to quickly develop competency using other software as required.
• A level of financial understanding including budget management.
• An appreciation and ability to develop an understanding of legal and financial obligations under the Constitution and regulatory obligations.
• Be available for meetings outside normal business hours when required, including occasional weekend workshops.
• Must be an excellent communicator, dependable, reliable, trustworthy and honest.
• Must be available to travel to meetings as required.
• Eligibility to work in Australia (sponsorship not available).

Desirable Requirements

• A strong administrative background with the ability to work on tasks at all levels.
• A previous role in a professional member-based association and/or not-for-profit.
• An understanding of medical and scientific terminology.
• Preferably located in Sydney, NSW.

An outstanding applicant who may not meet all the key selection criteria but has strong administrative skills with a keen interest and desire to become an association professional may be considered.

How to Apply
ANZAN is committed to equal opportunities in employment and embrace diversity and inclusion in its workforce. Applications outside Sydney may be considered for an outstanding applicant. This position will ideally commence in December 2025.

To be considered for this role, your application must be sent as one document including a one page cover letter addressing the key selection criteria and supporting CV. Please email your application to anzan@anzan.org.au

Remuneration
The successful candidate will be offered an annual salary between $75,000-$90,000 dependent on experience, pro rated to 0.6 FTE including superannuation.

Applications close 21 November 2025 however, we may interview suitable applicants before the closing date and reserve the right to end the closing date early. Please direct any specific queries about the position to Mandy Jones anzan@anzan.org.au or request a call to discuss the role.