We are looking for an Executive Assistant to support our CEO as we work towards the creation of a single peak retail industry association - the Australian Retail Council.
Our CEO office is fast-paced and seeking an Executive Assistant who is always two steps ahead.
You’ll quickly become the CEO’s trusted partner by freeing up precious time in his diary to focus on strategy and advocacy work. You’re not afraid of an intense workload, can manage competing priorities and do all of this in a confident and professional manner.
You also understand how important it is to treat the CEO’s brand with respect and attention.
You need to be able to liaise and manage key stakeholder relationships, including CEOs of ASX listed companies, government officials, unions, and media.
If you are easily excited for challenging roles, then we’d like to speak with you.
About the Role
Key Responsibilities:
- Executive Support: Provide high-level administrative support to the CEO and Senior Leadership team, including organising meetings, preparing agendas, and managing correspondence and reports. Act as the primary contact for internal and external stakeholders and assist with expense reconciliation.
- Calendar & Schedule Management: Schedule and prioritise CEO appointments, meetings, and events. Ensure the CEO is briefed on meeting details and has necessary materials ahead of time.
- Board Support: Coordinate Board and subcommittee activities, manage agendas, papers, and minutes, and provide secretariat support. Assist the CEO on corporate governance matters and manage Board-related administrative tasks, including travel and event planning.
- Relationship Building & Partnering: Develop and maintain strong relationships with internal and external stakeholders, coordinate events, and serve as the liaison between key parties. Build a network with other Executive Assistants to key stakeholders.
- Office Management: Serve as the primary on-site contact in our Sydney office and provide remote support for our Melbourne and Brisbane offices. Oversee day to day office operations, including managing office equipment and supplies, handling access passes and guest entry, receiving deliveries, and providing building orientation for new team members. Arrange logistics and catering for team meetings and events, and coordinate travel.
About You:
- Proven experience supporting a CEO and Board members
- Highly developed organisational skills with the ability to manage time, work output and competing priorities within tight timelines
- Highly developed skills in all interpersonal communication requirements at an executive level with a high attention to detail and accuracy
- Experience in a similar role involving the facilitation of minutes, agendas and Board reports
- Demonstrated ability to effectively deal with sensitive, political and confidential duties
- Demonstrated ability to work within a team environment and autonomously
- Demonstrated ability to analyse situations and show sound judgment
- Awareness of the Australian political and media landscape
- Ability to anticipate CEOs needs
About Us:
The Australian Retail Council will be formed through the amalgamation of the Australian Retailers Association (ARA) and National Retail Association (NRA). It will represent a $430 billion sector that employs 1.4 million Australians, making it the largest private sector employer in the country.
We promote flexible working arrangements for all employees which allows balancing working from our offices and working from home.
We encourage all applicants, including Aboriginal and Torres Strait Islander people, Australian South Sea Islander people, people with disability, LGBTIQ and culturally diverse candidates to apply.
To Apply:
If you are interested in joining a highly respected membership organisation that values respect, integrity, collaboration, accountability, and a focus on excellence, please apply via SEEK.
Please submit your CV and a Cover Letter addressing the selection criteria.
Applications close 9 January 2026. Only shortlisted candidates will be contacted.
