Are you looking for a flexible role where you’ll be giving back to the community in a purposeful way? We’re looking for an adaptable and capable Administration Coordinator to support a small and mighty team on a casual basis. We expect the workload will vary and average out at 2-3 days per week. If this sounds like you, read on!

Who we are
The Australian Dental Association (ADA) Foundations – comprising the Australian Dental Research Foundation (ADRF) and the ADA Dental Health Foundation (ADA DHF) – are dedicated to improving access to dental care and advancing dental research. As part of the Australian Dental Association, the peak body representing dentists in Australia, our focus in on improving oral health for all Australians.

Why this role matters
Our foundations are not for profit and we take great pride in supporting community groups that struggle to access dental care, and in funding dental research. Without good governance practices and effective coordination our work becomes more complicated. We’re looking for someone to make work easy by ensuring the foundational administration works efficiently to allow the team to focus on our community and research programs.

What you’ll support

• Coordinate calendars, schedule meetings, and manage workflow matrices.
• Handle enquiries and maintain stakeholder communication lists.
• Prepare and distribute meeting papers for Boards, Committees, and State Coordinator meetings.
• Take minutes, track action items, and manage compliance registers.
• Manage our grants portal and support grant lifecycle administration.
• Assist with reporting and marketing activities

About You
You’re the planner and doer in the team. You keep the team organised and make sure the Is are dotted and Ts crossed.

• You have experience supporting a small team in an administration or secretarial role
• Your communication skills are strong and you know how to build relationships at work
• You pride yourself on your attention to detail and ability to manage multiple tasks
• You understand governance practices and have experience supporting boards or committees, including minute taking and action follow up
• You’re used to planning and scheduling meetings with multiple stakeholders
• You have sound MS Office skills and have used a variety of systems and tools, including social media and ideally, MailChimp
• You’re flexible about your work and cope well with changing priorities

What we offer

• A role that has flexibility and balance
• The chance to join an organisation with purpose and contribute to meaningful work
• A supportive, collaborative culture with contemporary employee benefits
• An office location close to transport and with on-site parking

You must have the right to live and work permanently in Australia to be eligible for this role.

Apply Now
If you are ready to make a difference and bring your skills to a role that matters, we’d love to hear from you. To find out more visit us at ADA Dental Health Foundation

Submit your application via SEEK with your resume and a cover letter outlining your suitability for the role.