About Us
The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,000 members across the country and overseas. The Institute works to improve our built environment by promoting quality, responsible, and sustainable design.

About The Role
Provide day-to-day administrative support to the Partnerships team across partner accounts, proposals, contracts and internal coordination. Prepare documents, trackers, reports, meeting notes and correspondence as required. Maintain organised digital filing systems and document version control. Support the coordination of team workflows, deadlines and follow-up actions.

This is a hands-on role for someone who enjoys variety who is organised, personable, and comfortable juggling multiple priorities.

This is a Fixed term 6 months contract, based either in our Sydney or Melbourne office.

What You’ll Do:

• The position plays a key role in supporting the effective administration of partnership accounts and commercial activity by maintaining high-quality data, coordinating workflows through spreadsheets and project management tools, and contributing to the smooth delivery of partnership benefits, reporting and internal processes.
• Demonstrated experience using CRM platforms to maintain records, support reporting and manage data quality.
• Manage budget administration, expense processing and supplier relationships
• Experience tracking data, revenue, leads, tasks or deliverables through spreadsheets and reporting tools

What You'll Bring:

• Proven experience in administration, operations coordination or member services (professional associations, membership organisations or similar environments desirable)
• Practical skills with AI tools to work more efficiently and solve problems
• Strong event coordination and office management capabilities
• Excellent communication and customer service skills
• Budget administration and basic governance support experience
• A proactive, can-do attitude and ability to work independently
• Tertiary qualifications in business administration, communications or related field desirable but not essential

Why Work With Us?

• Be part of Australia's most prestigious architecture conference
• Contribute to the Institute's mission of promoting quality, responsible and sustainable design
• Professional development opportunities in a collaborative environment

Interested? Apply today via SEEK!
The Australian Institute of Architects is an equal opportunity employer committed to creating an inclusive environment for all employees.