About the role
We are seeking a dynamic and highly organised Executive Assistant & Ministry of Education Property Liaison to join our team. In this multifaceted role, you will provide executive support to the Chief Executive Officer (CEO), and Senior Leadership Team. You will also manage the property database for the Association of Proprietors of Integrated Schools (APIS) and liaise with the Ministry of Education on property matters. You will contribute to the performance of the New Zealand Catholic Education Office, and support our role as secretariat for the Association of Proprietors of Integrated Schools (APIS).

What you'll be doing

• Provide executive assistance to the CEO and Senior Leadership Team (SLT), ensuring optimal use of time and resources.
• Manage diaries, schedules, appointments, and travel arrangements for the CEO & SLT.
• Handle confidential and sensitive material with discretion.
• Coordinate programmes, meetings, and events, including travel and accommodation arrangements.
• Oversee the property database and facilitate supplementary integration agreements with the Ministry of Education.
• Support the NZCEO Board and APIS Executive by preparing documentation, taking minutes, and organizing meetings.
• Maintain and update the office contacts database and monitor the NZCEO and APIS websites and social media platforms.
• Perform general administrative duties, including reception, document formatting, and health and safety reporting.

What we're looking for

• Equivalent work experience of at least 5+ years, ideally in a similar role.
• Strong interpersonal skills with the ability to work independently and as part of a team.
• Exceptional organisational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint & Publisher) and experience with software programmes such as Canva or Visio.
• Experience in diary management, booking travel, organising events, and coordinating meetings.
• Able to build and maintain relationships with key stakeholders.
• A high degree of professional independence and self-discipline remaining calm under pressure
• Strong written and verbal communication skills.
• Attention to detail and a problem-solving mindset.
• A candidate who is a New Zealand Citizen or permanent resident.

What we offer

• Competitive remuneration and car parking near our office
• Comprehensive training in the role
• The ability to work from home one day a week
• A supportive and inclusive organisational culture

About us
The New Zealand Catholic Education Office (NZCEO) serves as the central office for the Board and Shareholders of New Zealand Catholic Education Office Limited. We support the New Zealand Catholic Bishops Conference and the proprietors of Catholic state integrated schools in their mission to provide quality Catholic education. Our office works collaboratively with schools, diocesan educational bodies, and various government departments to promote the continued development of Catholic education in New Zealand. NZCEO also serves as the Secretariat for the Association of Proprietors of Integrated Schools (APIS), representing the proprietors of all state integrated schools across New Zealand.

Our Vision
Catholic schools are vibrant Catholic faith communities where young people encounter Christ and are formed as His disciples.

Our Mission
To deliver high quality support, advice and advocacy for our Catholic Proprietors to safeguard and strengthen the delivery of authentic Catholic education.

Our Purpose
Support a strong special character where the whole school community grows in Christian discipleship

Inspire a commitment to excellence and equity in education and faith opportunities and outcomes for students

Promote inclusion and honour the principles of Te Tiriti o Waitangi

Build the development of strong trusting relationships with the government and proprietors so that our school communities are:

• Well-resourced through adequate funding
• Supported by legislation and policy that protects proprietors rights, supports the governments education policies and promotes state integrated schools as equal partners in the state school system

Our Values
As an organisation that serves the Catholic Church in Aotearoa New Zealand, NZCEO has a strong role in proclaiming the Good News of Jesus Christ through our words and actions. Gospel values are at the heart of the culture of our organisation a nd we aspire to ensure the values as outlined below are the lived reality within our organisation.

Tika, Tikanga - truth, integrity, truthfulness, professionalism

Pono - honesty, sincerity, openness

Aroha - love, empathy, understanding, being open to other cultures and beliefs

Hohou-rongo - reconciliation

Manaakitanga - respect, care for, hospitality

Rangimarie - peace

How to apply
Come and join our dynamic team and be part of our welcoming and engaging environment. Please send your cover letter and CV to Karen Raitt at k.raitt@nzceo.org.nz.

Applications need to be received by 28 March 2025. If applicant numbers are high, we may bring the closing date forward.

Apply now to become our next Executive Assistant!