Job Overview:
We are seeking a proactive and organised Administrative Coordinator to work in collaboration with the Schools’ Animal Ethics Committee and support the efficient functioning of our organisation. The successful candidate will be responsible for managing various administrative tasks, ensuring timely communication, and assisting in the smooth operation of key processes.

Responsibilities:
Email Management:

• Monitor and respond to emails in coordination with the Chairperson.
• Request additional information as needed and follow up on outstanding matters within specified timeframes.

Application Processing:

• Process applications and maintain an organised application database.

Meeting Support:

• Assist in the preparation of meetings, including online sessions.
• Record meeting minutes and facilitate necessary follow-up actions.

Correspondence:

• Issue approval letters and stickers as required.
• Follow up on the return of statistics forms and maintain a comprehensive database.

Data Management:

• Compile and provide information required for the annual report.
• Collaborate with the New Zealand Association of Science Educators (NZASE) administrator for any financial-related tasks.

Animal Ethics Committee Support:

• Liaise with Schools’ Animal Ethics Committee, Chairperson, NZASE administrator, and NZASE President.

Statistical Reporting:

• Complete and submit statistical returns to the Ministry for Primary Industries (MPI).

Additional Administrative Tasks:

• Undertake any other administrative duties as required to support the smooth functioning of the organisation.

Qualifications and Skills:

• Experience in administrative roles.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in email management and database maintenance.
• Ability to work collaboratively with various stakeholders.

Working Conditions:

• This is a part-time contract position.
• Approximately 2-3 hours per week, as well as 7 meetings per year, primarily conducted online.
• Flexible working hours may be required to meet deadlines and support various activities.

If you are a detail-oriented individual with excellent organisational skills and the ability to work collaboratively in a dynamic environment, we invite you to apply for this position.

Hourly rate to be negotiated.

Closing date for applications: 5pm, Thursday 31 July 2025.

Email your CV and covering letter to: nzase@xtra.co.nz