About the Role
Reporting to the Chief Executive Officer (CEO), you’ll provide high-level secretarial and executive support to the CEO and Board, while overseeing the smooth delivery of the New Zealand Veterinary Association’s (NZVA) general office administration to a consistently high standard.

This is an exciting role for someone who thrives on variety, enjoys working across the organisation, and takes pride in delivering high-quality work. You’ll succeed through your attention to detail, strong interpersonal skills, proactivity, intuition, self-management, and commitment to excellent service, while contributing to a fast-paced, values-driven environment.

In this role, you’ll play a key part in supporting the CEO and Board, while helping the wider team continue to deliver exceptional membership services.

What you’ll do

• Provide high-level support to the CEO, including email and diary management, travel arrangements, and meeting coordination
• Act as the CEO’s trusted point of contact, and keeping the CEO informed of potential conflicts or risks
• Serve as Secretary for the Board and Member Advisory Group (MAG), liaising with Chairs, and coordinating agendas, papers, minutes, travel, and related activities
• Assist clinics with navigating Immigration NZ process for onboarding of international vets
• Oversee the process for review of NZVA’s Constitution, policies, and procedures
• Coordinate the process for development of NZVA’s Position Statements and Guidelines, working with key contributors to ensure timely and effective delivery
• Handle member enquiries via phone and email, triaging and responding as appropriate
• Support the CEO in monitoring compliance with NZVA’s constitution and regulatory requirements
• Coordinate the Management Team, Annual General Meeting (AGM) and Board Awards Committee activities
• Draft, format, and prepare documents, memos, and other materials
• Contribute to and coordinate key projects, initiatives, and events as required.

What we’re looking for

• Proven Executive Assistant experience, supporting CEOs and Board level roles
• Strong understanding of administration best practice, tools, processes and procedures
• Experience in membership services or customer/client-focused environments
• Demonstrated experience in process management and/or project coordination
• Highly process-driven, meticulous, with exceptional attention to detail
• Ability to build and maintain effective working relationships at all levels, internally and externally
• Well-developed written and verbal communication skills
• Excellent time management and prioritisation; able to manage multiple priorities and tight deadlines
• Motivated self-starter, comfortable working autonomously and collaboratively
• Friendly, responsive, warm, and helpful disposition
• Computer literate and proficient with Microsoft Office Suite, CRM databases, and cloud-based office applications.

Why join NZVA?
The New Zealand Veterinary Association Te Pae Kīrehe (NZVA) is the only membership association representing New Zealand veterinarians. They are committed to building exceptional professional lives for veterinarians by providing support, resources, leadership and advocacy.

This is a permanent, full-time role (40 hours per week) based on Victoria St, Wellington CBD. NZVA offers a wide range of staff benefits, including free flu vaccinations, EAP support, and flexible working arrangements, with most staff working up to two days from home. You’ll also enjoy access to NZVA’s member benefits, such as discounts on fuel and animal products, professional development opportunities, and more.

You’ll be part of a supportive, friendly and collegial team and surrounded by like-minded colleagues, with the added perk of bringing your pets to work!

How to Apply
Apply here via SEEK and attention your CV and a cover letter to Ngan Nguyen by Sunday 31 August 2025.

A position description is available on our website at mclaren.co.nz or call us on 04 499 1069.

Once applications have closed, we will commence the shortlisting process, which can take up to two weeks. We will be in touch with you regarding your application during this time.

View the position description by copying this link into your browser:

https://mclaren.co.nz/wp-content/uploads/NZVA-Exec_Assistant_JD.August-2025pdf.pdf

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