• Autonomous role reporting directly to the CEO and President
• Small team every changing versatile role
• Hybrid role after probation period

About the Organisation
The Australian Dental Association NSW Branch (ADA NSW) is the peak professional association for dentists and dental students in NSW and the ACT, with over 5000 members and growing. Our mission is to advance dentistry to improve the health of all Australians. As the peak body, our role is to help people in our communities achieve optimal oral health. As the professional association for dentists, we provide a range of practice support services for members, including advocacy, continuing professional development, networking events, professional advice and regulatory information. We are a not-for-profit member association.

About you
We are seeking a high-energy person with impeccable attention to detail and organisation to drive our high-performing organisation culture. As the Executive Assistant you will:

• Coordinate the compilation of Board and Council meetings and papers
• Coordinate various committees of the Board
• Secretariat support to the CEO, President and COO
• Compilation and distribution of minutes
• Coordinate with stakeholders for various projects
• Manage a complex diary, scheduling meetings and appointments
• Team coordination for the CEO and other members of the senior management team
• Organise events for the business, both internal and external
• Coordinate travel and accommodation arrangements
• Developing and maintaining productive working relationships with all internal and external stakeholders
• Create presentations and distributing reports
• Receive, assess and manage telephone enquiries from internal and external callers

Required Skills and Experience

• Tertiary qualification in business administration or equivalent
• At least 3-5 years’ experience in an EA/PA role
• Proven experience in supporting a Board
• Superior secretarial skills
• High level attention to details
• Ability to forward think and plan
• Energy, drive and excellent communications skills
• Ability to operate within a high-pressure environment, working to tight deadlines
• Anticipate emerging and contentious issues and develop effective communication strategies
• Ability to motivate, inspire and mentor team members

Are you ready to share your enthusiasm and contribute to our positive and productive culture? To join our dedicated and committed team, please send a covering letter and resume outlining how you are a good fit for ADA NSW. Only applicants with the right to work in Australia will be considered and successful applicants will be contacted. Any questions for the position, please email hr@adansw.com.au.

• Applicants must have unrestricted working rights in Australia to apply for this role.
• Please note that only short-listed candidates will be contacted.
• Unsolicited resumes from agencies will not be accepted.