The Australian Property Institute (the API) is the leading and contemporary membership organisation for property professionals that develops and supports their members to advise the community and business.

The API's primary role is to set and maintain the highest standards of professional practice, education, ethics and professional conduct for its members and the broader property profession. The API is committed to building and maintaining a strong base for the future of the property profession through broadening the expertise and knowledge of membership.

At the API, we strive to be the best at what we do, both in the eyes of our members and our people. We believe a healthy work-life balance can be highly motivating and productive. We aspire to be a tribe in every sense and support one another as we work collaboratively toward a common goal. By joining our team, you are joining us in our purpose to support and empower property professionals. At the API, you will always be learning and growing in a dynamic environment.

Opportunity
The Australian Property Institute now has a unique opportunity for a passionate Events Coordinator to join their driven organisation. This is a full-time position based in Sydney.

Reporting to and working closely with the Head of Events, the Event Coordinator is responsible for assisting the development and management of the API Events Program. The Events Coordinator will work closely with the Head of Events, Events team and all API business units to ensure delivery of high-quality events with relevant content and a consistent brand. The position will also provide input and support to the development of nationally consistent event management procedures and execution.

Key Areas of Accountability

• Ability to build interactive sites, attendee apps, organiser apps and generate complex reports.
• Manage partner and exhibitor deliverables
• Design and deliver a conference delegate engagement strategy
• Support the Events Manager with end-to-end delivery of the National Property Conference, National Excellence in Property Awards program, and National Event Series.
• Assist in the development and implementation of nationally consistent event management procedures, sourcing, and templates.
• Support the Membership Services Team to deliver the full program of local, state and national events.
• Contributing to customer service and member support being the main point of contact for event enquires.
• Administrative support for events including development of run sheets, event briefs and other event collateral such as invoicing.
• Source and obtain quotes from venues and other suppliers.
• Liaise with suppliers and partners to ensure a high level of service delivery.
• Assist with the management of engagement strategy for the events calendar.
• Event planning and management, including achieving financial outcomes.
• Provide end to end support for API business units for event management ensuring consistency at large state, territory, or regional events.
• Effectively utilise resources including delegations and budgets.
• Monitor and manage risks
• Perform other duties as directed, consistent with the Events Coordinator’s skills and role.

Skills, Experience and Qualifications
Essential

• At least 2 years’ experience in a similar role that demonstrates a proven understanding of end- to-end event planning and delivery including post-event evaluation.
• Proficient in using MS Office, including Word, Excel, PowerPoint, and Outlook.
• Experience using an Event Management Software.
• Well-developed interpersonal, communication and customer service skills, with the ability to communicate with a diverse group of stakeholders, both internal and external, at all levels of an organisation
• Ability to build constructive and long-term internal and external relationships.
• Experience working with multi-functional and remote teams.

Desirable

• Qualification in Event Management.
• Experience in Membership Association Events.
• Experience in event marketing or communications.
• Experience in planning and executing complex multi-day conferences for 700+ delegates.
• Knowledge and/or experience working in a membership organisation or association.
• Understanding or experience of the property profession.
• Proficiency in using Adobe suite including lnDesign, Photoshop and Illustrator.
• Webinar or video production experience.

To apply, please send a current resume and a cover letter to hr@api.org.au

Applications close 12 January 2025