About the business
The Facility Management Association is the peak national industry body for facilities management, representing and supporting professionals and organisations responsible for the operational management of Australia's built environments.

About the role
With experience in a similar role, the successful applicant will be responsible for (but not limited to) the following:

• Provide day to day administrative support
• Manage updates to the website and member database
• Verbal and email liaison with clients, stakeholders, venues, sponsors and suppliers
• Prepare board papers, meeting agendas and minutes
• Undertake all tasks associated with the operational, logistical and administrative aspects of the organisation
• Process/reconcile expense claims
• Prepare call sheets and travel itineraries where applicable
• Booking travel and accommodation for staff members as agreed
• Some Account Reconciliation

Benefits and perks
If you are a team player with well-developed interpersonal skills, an excellent communicator and have exceptional customer service and organisational skills (with an eye for detail) this could be the step you need to take to develop your career in a supportive and cohesive team environment. This role is hybrid with a minimum half time in the office required each week.

This role is due for an immediate start so if you are interested and possess the necessary experience, you are welcome to submit your application by clicking on Apply Now.

Skills and experience
Required skills include:
Technical

• Proficient in the use of Microsoft Office Professional Suite (Word, PowerPoint, Excel, Outlook) - Typing speed of minimum 60 wpm
• Proficient in ADOBE design suite
• Experience with Canva and IMIS would be advantageous but not essential - training will be provided
• Experience in managing in bound calls and emails
• Ability to use the Internet and other research tools

Administration

• Preparation of meeting minutes and agendas
• Ability to organise, use and maintain a filing system
• Preparation of correspondence and mail-outs where required
• Data entry for database management
• Diary and meeting management
• Understand and support accounting functions

Time Management

• Ability to manage multiple tasks, prioritise as required
• Ability to be flexible with changing deadlines

Communication

• High level English written and oral proficiency
• Ability to present a professional and customer focused approach to all activities
• Ability to deal with people from different disciplines and levels within the organisation
• Ability to proof read

Other requirements are:

• Current Driver’s License preferred
• Ability, if required, to work outside standard office hours and to travel domestically

A strong focus for us is team culture. We need someone who enjoys working with others and contributes positively to team dynamics.

Apply via SEEK here.