About the role
This is an exciting opportunity to join the team as an Executive Assistant at AMA (NSW), a highly regarded, purpose driven association supporting the states medical profession.

What you'll be doing

• Providing direct support including diary and email management, booking travel and arranging meetings for the CEO, Director of Workplace Relations and President.
• Strong oral and written communication skills, with demonstrated ability to draft meeting agendas, papers and minutes.
• Preparing correspondence, presentations, reports and coordinate documentation.
• Organising and coordinating meeting logistics, such as travel, catering and technology.

About You
You will be confident and an excellent communicator with strong organisation skills. You will work with a high degree of independence and initiative across multiple stakeholders often within tight deadlines.

In addition, the right candidate for this role will have:

• Executive Support Experience: Proven experience as an Executive Assistant or in a similar role supporting senior executives, including providing executive administrative support and assisting with committee meetings (preparing agendas, taking minutes, and distributing materials).
• Communication and Organisational Skills: Strong communication abilities paired with excellent time management and keen attention to detail, enabling effective interactions and project coordination.
• Technical Proficiency: Advanced skills in Microsoft Office, Adobe Pro, and SharePoint.
• Relevant Background: Experience in a member association and familiarity with board meetings and related communications is highly valued.
• Flexibility: Willingness to occasionally work outside of regular business hours for board and council meetings.

We Offer

• 6 month contract with the opportunity to become permanent.
• Hybrid working after qualifying period.
• Supportive Team Culture: Be part of a friendly and collaborative team.
• Employee Assistance Program: Access confidential support through our Employee Assistance Program for your well-being.
• Exclusive Discounts: Take advantage of discounts with our commercial partners.
• Beautiful Workspace: Work in a lovely office with stunning views.

Apply Now
We look forward to hearing from you. To apply for this outstanding opportunity please apply now via Seek and include your current resume and cover letter.