AuSAE Jobs Board

Training Coordinator | Specialist Medical Association

Join us to support Aussies to live, move and stay active
Exercise & Sports Science Australia (ESSA) is the nation’s leading voice on exercise and sports science. We govern and represent approximately 10,000 degree-qualified accredited exercise professionals who support Australians to reach their health and performance goals.

About your role
Make an impact across the exercise and sports science professions.

In this role, you’ll lead projects and initiatives that strengthen member engagement, build professional connections and grow the visibility and influence of our professions.

A key focus will be Exercise is Medicine® Australia (EIM), building stronger connections with GPs, Practice Managers and the broader health sector to increase awareness, strengthen referral pathways and connect more Australians with qualified exercise professionals.

You’ll also work closely with ESSA members, State Chapters, industry groups and internal teams to deliver initiatives that create real value for our members and profession.

You will:
Lead the delivery of Exercise is Medicine® Australia (EIM) initiatives that increase awareness of exercise as an important part of healthcare.

Build strong relationships with GPs, Practice Managers and other health professionals, strengthening connections and referral pathways to qualified exercise professionals.

Lead and grow State Chapters, member and industry groups, creating active networks that connect members with ESSA and each other.

Identify opportunities to grow participation, visibility and impact, strengthening ESSA’s member value proposition and professional reach.

Lead strategic projects and initiatives from idea to delivery, managing plans, timelines, budgets, priorities and outcomes.

Work collaboratively across ESSA and with external stakeholders to turn ideas into action, improve how we work and deliver meaningful outcomes for members and the profession.

Your competitive edge will include:

• Tertiary qualifications in project management, business, communications, health or a related field
• Experience working within or alongside the health sector, with a strong understanding of engaging health professionals and stakeholders
• Proven experience leading projects and strategic initiatives from planning through to delivery and evaluation
• Strong stakeholder engagement and relationship management skills, with the ability to build trust, influence and collaborate across diverse groups
• Excellent written and verbal communication skills, including developing engaging, high-quality resources
• A proactive, adaptable and solutions-focused approach; experience in a member-based, not-for-profit, health or professional association environment will be highly regarded

The perks

• Bonus Christmas and birthday leave
• Flexible, hybrid working
• A generous, yearly wellbeing allowance and access to member discounts
• Fresh fruit and pantry items delivered weekly
• A brand-new light filled office in the heart of Newstead

People are at the heart of what we do and we’re proud to celebrate diversity of thought, background, and experience. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply.

Questions or would like a copy of the position description? Please get in touch with us at people@essa.org.au

Apply via SEEK here.

About the role
This is a hands-on coordination opportunity at the intersection of member engagement, events delivery and national business advocacy. As Membership and Events Coordinator, you will support ACCI's strategic priorities for member retention and growth by coordinating member services, stakeholder engagement initiatives and a national program of professional events. Sitting within a collaborative national team, you will blend membership engagement and events coordination—supporting onboarding, renewals and partner fulfilment while helping deliver high-quality forums, roundtables, webinars, briefings and major business events. You will also assist with related marketing, communications, data and administrative activities.

Key responsibilities
Membership Engagement

• Assist in the development and delivery of membership growth, retention and engagement initiatives across ACCI's national network.
• Coordinate member onboarding, renewals, membership communications and ongoing engagement activities.
• Provide professional, timely and service-oriented support to members, prospective members and other stakeholders, responding to enquiries and facilitating access to ACCI benefits and services.
• Maintain accurate membership records, contact details, engagement information and member activity data within ACCI's database systems.
• Assist in monitoring member engagement and preparing membership reports, insights and retention activities.
• Contribute ideas and practical support to enhance member experience, satisfaction and value.
• Support sponsorship and partner fulfilment activities, including coordinating partner benefits, stakeholder communications, branding requirements and deliverables.

Events Coordination

• Support the planning of ACCI events, including forums, roundtables, webinars, member briefings, stakeholder functions and major business events.
• Coordinate event logistics, including venue liaison, catering, audiovisual requirements, speaker coordination and event run sheets.
• Manage event registrations and attendee administration, including invitations, guest lists, RSVP tracking, event communications and registration reporting.
• Provide professional and responsive customer service to event attendees before, during and after events.
• Support on-site event delivery, ensuring a high-quality experience for members, sponsors, speakers, partners and guests.
• Liaise with suppliers, contractors and service providers to ensure successful event execution.
• Maintain event records, attendee data, feedback and post-event reporting.
• Assist with the development of event collateral, including invitations, programs, presentations, signage and briefing materials.

Administration

• Support marketing campaigns that promote ACCI events, membership, advocacy initiatives and stakeholder engagement activities.
• Assist with the creation and distribution of communications and marketing materials, including newsletters, website content, social media posts and promotional collateral.
• Assist with analysing membership, event and marketing data to identify trends, opportunities and areas for improvement.
• Contribute ideas and practical support to enhance communications effectiveness, stakeholder engagement and operational processes.
• Work collaboratively across the ACCI team and undertake general administrative and coordination duties as required.
• Provide other support as directed by the Head of Partnerships and Growth and the Director of Strategic Events.

About you

• Experience in events, membership, stakeholder engagement, marketing, communications, administration or a related coordination role.
• Strong organisational and time management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to communicate professionally with members, senior stakeholders, suppliers and colleagues.
• High attention to detail across records, registrations, communications, marketing materials, event collateral and member information.
• Sound digital capability, including proficiency with Microsoft Office 365 and confidence using CRM, database, online registration, email marketing, social media or webinar platforms.
• The ability to prepare accurate, engaging and audience-appropriate content for newsletters, websites, social media, briefings and member communications.
• Comfort working with data and records, with the ability to maintain accurate information and identify basic trends, opportunities or areas for improvement.
• A collaborative, positive and proactive approach, with sound judgement and a willingness to contribute across a small, high-performing team.
• The ability to work calmly under pressure and provide practical support during busy event, campaign or membership periods.

About us
The Australian Chamber of Commerce and Industry (ACCI) is the voice of Australian business—representing hundreds of thousands of organisations across every industry and state. From SMEs to major corporates, ACCI plays a critical role in shaping the policy settings that drive economic growth, job creation, and prosperity. At the centre of national debate, ACCI advocates directly to government, regulators and international bodies to ensure Australia remains one of the best places in the world to do business. Through its member network, events program and stakeholder engagement, ACCI connects business leaders, policymakers and industry representatives to share insights, strengthen relationships and support practical outcomes for Australian employers.

Apply via SEEK here.

About Us
The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing about 14,000 members across the country and overseas. The Institute works to improve our built environment by promoting quality, responsible, and sustainable design.

About The Role
We're looking for a friendly, organised and proactive professional to help keep our Melbourne office running smoothly and support the delivery of experiences for our members.

Working closely with the Executive Leader, you'll play a key role in the day-to-day operations of the office while helping to coordinate member services, events and administrative activities. As the first point of contact for members, visitors and stakeholders, you'll be instrumental in creating a welcoming and professional environment.

No two days are the same. You might be coordinating a member event, supporting governance activities, assisting with office operations, responding to member enquiries, or helping deliver initiatives that support the architectural profession. This is a varied, hands-on role that would suit someone who enjoys building relationships, taking ownership and working across a range of responsibilities.

We're looking for someone who is adaptable and enjoys working in a collaborative team environment. You'll be comfortable managing competing priorities, solving problems and providing excellent service to both internal and external stakeholders.

This is a permanent full-time position based in our Melbourne office.

Applicants must have unrestricted Australian work rights.

What You'll Do:

• Manage reception and front of house, providing excellent service to members and visitors
• Provide administrative support including meetings, calendars, correspondence, reporting and briefing materials
• Coordinate member events and provide onsite support at functions
• Handle member enquiries and support membership services including applications, renewals and member portal queries
• Manage budget administration, expense processing and supplier relationships
• Support office operations and equipment maintenance
• Maintain accurate member data and records

What You'll Bring:

• Proven experience in administration, operations coordination or member services (professional associations, membership organisations or similar environments desirable)
• Practical skills with AI tools to work more efficiently and solve problems
• Strong event coordination and office management capabilities
• Excellent communication and customer service skills
• Budget administration and basic governance support experience
• A proactive, can-do attitude and ability to work independently
• Tertiary qualifications in business administration, communications or related field desirable but not essential

Why Work With Us?
Be part of Australia's most prestigious architecture conference

Contribute to the Institute's mission of promoting quality, responsible and sustainable design

Professional development opportunities in a collaborative environment

Interested? Apply today!
Apply via SEEK here.

The Australian Institute of Architects is an equal opportunity employer committed to creating an inclusive environment for all employees.

About the role
Help shape the future of pathology interoperability across Australia.

Public Pathology Australia (PPA) are seeking an experienced Business Analyst to support the development of the National Pathology Test Catalogue (NPTC) - a significant national initiative designed to improve consistency, interoperability and the exchange of pathology information across Australia's health system.

Working with pathology, digital health and technical stakeholders, you will help translate complex business and clinical requirements into clear, structured catalogue specifications and processes.

Key responsibilities

• Undertake structured analysis of existing pathology test catalogues against established terminology reference sets
• Identify variations in pathology test names, definitions, codes, attributes and business rules across jurisdictions and pathology providers
• Elicit and document business, clinical, technical and information requirements for the National Pathology Test Catalogue
• Develop clear business requirements, functional requirements and user stories
• Work with pathology discipline experts to ensure catalogue content is clinically accurate, nationally applicable and operationally practical
• Populate the National Pathology Test Catalogue database, including setting test names, identifying synonyms, ensuring appropriate terminology and coding associations, and documenting specimen types
• Facilitate requirements-gathering sessions with clinical, scientific, technical and business stakeholders
• Analyse existing pathology test data from participating pathology providers and jurisdictions
• Assist in development of validation and acceptance criteria for catalogue content and functionality
• Support the manager in planning and delivery of catalogue development

About you
You will be an experienced Business Analyst with strong analytical, stakeholder engagement and documentation skills. You will ideally have experience in healthcare, pathology, digital health or health information systems.

Knowledge of Australian pathology services and standards would be highly regarded.

Apply now via SEEK to play a key role in developing an important national foundation for the future of pathology and digital health.

About us
PPA has 13 members across Australia. Our members provide diagnostic pathology services to patients from laboratories associated with state government funded hospitals. These services are provided by pathologists (medically trained clinicians), supported by teams of scientists, technicians and support staff who ensure samples are quickly and accurately assessed and results shared with clinical teams, so they can make the best possible treatment decisions for patients.

About the role
Join a purpose-driven association and play a key role in supporting our financial operations. Working closely with the Finance Manager, you will manage financial administration, process transactions, support payroll and compliance activities, and assist with reporting and reconciliations. This hands-on part-time role is ideal for a detail-oriented finance professional who enjoys delivering accurate work, building strong relationships, and contributing to a collaborative team environment.

Key responsibilities

• Accounts payable, accounts receivable and payroll administration.
• Financial reconciliations, reporting and month-end support.
• Maintaining accurate finance systems and records.
• Supporting audits, compliance and statutory reporting.
• Delivering responsive finance support across the organisation.

About you

• Qualifications in Accounting, Bookkeeping or a related discipline, or equivalent experience.
• Experience in a finance, accounts, payroll or bookkeeping role.
• Strong understanding of financial administration, accounts payable/receivable and payroll processes.
• Experience using accounting software (Xero preferred) and proficiency in Microsoft Excel.
• High attention to detail with the ability to work accurately with financial data and meet deadlines.
• Well-developed communication and customer service skills, with the ability to build positive stakeholder relationships.

Desirable

• Experience in a not-for-profit, association, membership-based or public sector environment.

About us
Local Government Professionals Australia, NSW is the peak body representing professionals within NSW local government. We are committed to maintaining high professional and ethical standards throughout the sector and ensuring that our members are at the forefront of change, innovation, good practice and continuous improvement. We provide advocacy, leadership, professional development, and support to our members, as well as providing a range of services to the sector via council subscription.

Apply via SEEK.

About the role
We're seeking an undergraduate Marketing Coordinator/Assistant for a three-day-a-week commitment for the remainder of the year. We offer flexible scheduling to accommodate your university commitments, including the option for one remote workday per week. This role is perfect for students eager to build valuable experience in marketing, events, and content creation while working in a dynamic and supportive team.

Key responsibilities

• Assist in the planning and execution of member events, managing logistics, catering, and vendor relations.
• Create engaging content for social media, email marketing (eDMs), and promotional materials.
• Design digital assets that align with brand guidelines.
• Schedule and manage monthly social media content.
• Support marketing campaigns and promotions.
• Help coordinate our industry conference, liaising with exhibitors, sponsors, and event partners.
• Provide exceptional member service, collecting feedback and identifying areas for improvement.

About you

• Currently studying or have completed an undergraduate degree in marketing.
• Strong organisational and multitasking skills
• Excellent communication and teamwork abilities
• A proactive mindset and ability to work independently
• Attention to detail and the ability to meet deadlines
• Proficiency in design tools such as Canva or Adobe Suite (highly regarded but not essential)

About us
The Australian Glass and Window Association is the peak body representing the glass and window industry in Australia. We are dedicated to promoting the use of high-quality glass and window products, advocating for industry standards, and providing our members with valuable resources and support. With a focus on innovation, sustainability and customer satisfaction, we are committed to driving the growth and development of our industry.

Apply via SEEK

Customer & Member Support Officer | NFP Member Association

• Full Time, Permanent | Sydney CBD, NSW (WFH & WFO)
• Hybrid working, 2 days in office and 3 days from home
• $75,000 to $80,000 + Super

• Act as the first point of contact for inbound enquiries, delivering a professional and personalised experience
• Manage and resolve enquiries relating to membership, courses, events, webinars and general enquiries
• Take ownership of enquiries from initial contact through to resolution, minimising handoffs and delivering a positive member experience
• Maintain and update CRM and client reporting data to support accuracy and integrity
• Manage membership subscriptions and process learner enrolments across public, in-house and scholarship programs
• Process financial transactions, including invoicing, payments and refunds with a high degree of accuracy
• Collaborate with internal stakeholders to resolve issues, appropriately direct sales enquiries and improve service delivery outcomes

• Demonstrated experience in a customer service, membership, administration or client support role where delivering a high-quality customer experience was a priority.
• Sound computer skills, including MS Office Suite and CRM systems, with the ability to quickly adapt to new technologies
• Strong attention to detail, with proven accuracy across data entry, financial processing and record management
• Strong written and verbal communication skills
• Sound judgement and problem-solving skills to manage complex or sensitive queries
• Ability to manage competing deadlines and prioritise workload
• Call or contact centre experience is desirable

• Join a supportive, well-connected team with regular social and wellbeing initiatives
• Access salary sacrificing, and a dedicated professional development budget
• Enjoy additional leave options, and wellbeing support
• Hybrid working arrangements with flexibility as you settle into the role
• Gain exposure across customer experience, membership, education and finance processes within a national association

ABOUT WIOA
The Water Industry Operations Association of Australia (WIOA) is the leading national association supporting the people who operate, maintain, and manage Australia's water and wastewater systems.

Through conferences, exhibitions, training, networking, award recognition, personal development opportunities, competitions, and industry resources, we connect thousands of water industry professionals each year, helping them learn, grow, and share best practice.

With over 6000 members, our events bring together operators, utilities, suppliers and industry leaders from across Australia to showcase innovation, build relationships, and strengthen the future of the water industry.

Our culture is collaborative, inclusive, and focused on making a real difference in the industry and the communities we serve.

WHY JOIN WIOA?
At WIOA you’ll work alongside a small team of passionate individuals to create experiences and member value for water industry operations professionals across Australia.

You’ll Enjoy:

• Being part of a people-first organisation that genuinely values work-life balance
• Three additional paid WIOA Me Days annually, because we believe exceptional events are delivered by people who are supported to recharge after major milestones
• A flexible hybrid role with the freedom to work from home and travel across Australia
• Leading an experienced and established team of event professionals
• Direct access to the CEO and the opportunity to contribute to the delivery of our organisational strategy
• Ownership of nationally recognised conferences, exhibitions, and industry events
• The autonomy and trust to challenge the status quo, improve processes and introduce new ideas
• Opportunities to explore digitisation, AI, and innovative approaches to event delivery
• A supportive, collaborative team culture where your contribution genuinely makes a difference

ABOUT THE ROLE:
This role calls for a recognised Events Expert as the go-to person when it comes to delivering exceptional events, and a genuine leader who inspires, develops, and empowers those around them.

Forming part of WIOA’s Leadership Team alongside the CEO and the Manager – Relationship & Partnerships, this role is for an experienced people and Events Manager. You will oversee the planning, execution, and evaluation of all association events. The role has a strong hands‑on focus, particularly in delivering our three state conferences in 2027 across Victoria, Queensland, and New South Wales. There is also an ambition to expand to a one‑day conference in Western Australia, plus Interest and Super Interest Days in all other States and Territories.

This role requires a strategic thinker to ensure business operations are efficient, streamlined, and aligned with organisational goals. (Approximately 70% operational and 30% Strategic). The ideal candidate will have a passion for event management, experience using EventsAir or similar events management platforms, exceptional organisational skills, and the ability to lead and inspire an established events team of two.

You will be someone who:

• Is an experienced events professional with a proven track record of delivering high-quality conferences, exhibitions, and stakeholder experience
• Puts members, our partners and event attendees at the centre of every decision
• Has strong people leadership skills and enjoys mentoring, coaching, and developing others
• Can confidently balance strategic thinking with hands-on operational delivery
• Brings energy, initiative, and a solutions-focused mindset to every challenge
• Is highly organised, with excellent project, stakeholder, time, and budget management skills
• Enjoys creating systems, documenting processes, and driving continuous improvement
• Is comfortable challenging the status quo and identifying smarter ways of working
• Takes ownership, follows through on commitments, and leads by example
• Thrives in a role that is approximately 70% operational and 30% strategic

Most importantly, we are looking for an event guru who knows what excellence looks like, and a true leader who can bring people with them on the journey. Someone who is equally comfortable setting the direction, supporting their team, and rolling up their sleeves to ensure every event is a success.

This role is predominately work from home, when travel is not required, and we offer flexibility around home commitments.

WHAT DOES OUR SUCCESSFUL CANDIDATE LOOK LIKE?

• A minimum of 5 years events management experience
• Previous experience using EventsAir or similar event management platform (eg. Cvent) is essential
• Proven experience in event planning and operations management, preferably in a leadership role
• Strong project management skills with the ability to multitask and manage multiple projects simultaneously
• People management experience
• Excellent interpersonal and communication skills, with the ability to build and maintain relationships.
• Strong problem-solving skills and the ability to work under pressure
• Availability for state and interstate travel and can work flexible hours
• A vehicle license
• Based anywhere in Australia and lives within access to a major airport
• Be an Australian citizen

BONUS POINTS FOR:

• Previous experience working in an association or not for profit
• Exposure to Infrastructure, Utilities or Water Industry

HOW TO APPLY:
If you are an experienced events professional who wants to make an impact on a national scale, we'd love to hear from you. Apply now via SEEK with your resume and a cover letter telling us why you're the right fit for this role. We need to understand your experience and skill set relative to this position.

To see how this role will support our association, have a look at the highlight reel from our 2026 Victorian Conference & Exhibition.

Applications close COB on Monday, 5th October 2026

Shortlisted candidates will need to be available for an interview from Monday, 12th October 2026

Please note: We reserve the right to close applications early and commence interviews prior to these dates should a suitable candidate be identified. Early applications are highly encouraged.