Speech Pathology Australia (SPA) is the national body representing over 15,000 members in the speech pathology profession. SPA supports and regulates the ethical, clinical and professional standards of its members as well as lobbying and advocating on behalf of all Australians living with communication and swallowing difficulties.
SPA presents an exciting part time opportunity for an enthusiastic individual looking for an opportunity to expand their administration career. The position is Melbourne office based with work from home opportunities.
Broad Function
This position is part of the Professional Standards business unit and works across Speech Pathology Australia’s business units to ensure efficient delivery of administrative services. The incumbent will independently and collaboratively manage specific administrative tasks and projects, focusing on providing support to the Professional Standards team, Board subcommittees, and the Ethics Board. Key responsibilities include coordinating and supporting the operational and strategic functions of the Professional Standards unit, such as university program accreditation, overseas qualification assessments, certification audits, practice document development, provision and management of research grants, and resource development for evidence-based practice. In the Ethics unit, this role supports Ethics Board functions, including scheduling meetings, coordinating recruitment, organising investigation panels, and developing resources to enhance board operations.
Key Responsibilities
General:
- Participate in activities to achieve the Speech Pathology Australia 2030 aspirations and the Association’s strategic plan.
- Exhibit strong initiative and organisational skills to develop, maintain, and enhance efficient administrative systems and processes.
- Demonstrate initiative and a continuous improvement mindset.
- Build and maintain strong working relationships with staff and key external stakeholders to ensure seamless information flow across areas of responsibility.
- Coordinate meetings by preparing and delivering key resources, agendas, and minutes in a timely manner for teams, sub-committees, advisory, and reference groups.
- Coordinate travel, accommodation and event management via external travel support.
- Work collaboratively with all staff.
Professional Standards:
- Provide high-level administrative support
- Contribute to board reports and budget submissions.
- Maintain accurate records of invoices received and paid.
- Provide administrative support for contractual agreements related to university accreditation, practice documents, research grants, and other areas as needed.
- Collaborate with the team to coordinate an annual events calendar inclusive of university accreditation, along with required internal and external meetings.
- Support relevant travel and event management needs.
- Prepare and distribute invoices for university accreditation fees and other required payments.
Ethics Board:
- Under the direction from Manager, Ethics and Professional Issues, provide administrative support for:
- Scheduling and documentation for; Ethics Board meetings, and investigation panel meetings
- Advertising and recruitment of Ethics Board members.
- Development of resources to support Ethics Board functions.
- Support relevant travel and event management needs.
Essential:
- Prior experience providing administrative support in a team environment,
- Strong customer focus.
- Excellent organisation and professional communication skills.
- Demonstrated ability to identify areas of overlap or commonalities and opportunities for continuous improvement
- Proven ability to prepare professional correspondence for internal and external stakeholders, tailored to the appropriate style and audience.
- Ability to evaluate and review quality of own work and identify opportunities for improvement.
- Experience in coordinating stakeholder meeting and formatting professional reports.
- Proven ability to prioritise tasks and be responsive to workplace demands.
- Proficiency in Microsoft programs (Word, Excel, Teams, SharePoint, Planner), Adobe Acrobat and other computer packages.
Desirable:
- Understanding or experience in professional associations or not-for-profit sector.
- Experience in iMIS database searches and data entry.
- Qualifications in administration.
How to Apply:
Please submit your resume and a cover letter addressing the requirements of the position.
Submit your application via the SEEK by 26 March 2025.
Applications may be reviewed prior to the closing date. As such, the closing date is subject to change without notice.
Enquiries can be directed to Suzanne Fox, P&C Business Partner email- Jobs@speechpathologyaustralia.org.au
Speech Pathology Australia is committed to promoting a diverse and inclusive community and workplace - a place where we can all be ourselves, and each have the equal opportunity to succeed and be recognised for our unique contribution. We value the experiences, skills and perspectives of all individuals and actively encourage applications from people with diverse backgrounds. We make recruitment decisions based on applicants’ skills, experience and knowledge, ensuring all applicants are treated fairly.
Aboriginal and Torres Strait Islander Peoples are also encouraged to apply.
