AuSAE Jobs Board

Administrator – Membership, Partnerships, Events & Projects
Full Time, 12-month contract with potential for extension
Canberra, 2600
WFH 2 days, WFO 3 days
$70k plus super

About the AMA
The Australian Medical Association (AMA) is the leading voice representing registered medical practitioners and medical students across Australia. The AMA is dedicated to promoting and protecting the professional interests of doctors while advocating for the healthcare needs of patients and communities.

About the Role
The Australian Medical Association (AMA) is seeking an experienced Administrator to support the Growth Manager and Member Engagement functions. This role is pivotal in helping deliver AMA’s strategic plan, which focuses on growing membership, enhancing engagement, and driving innovation through technology.

Key Responsibilities

• Manage new and prospective member inquiries promptly and professionally, providing accurate information on AMA benefits and services via phone and email
• Maintain and update membership records in the CRM system to ensure data accuracy
• Provide day-to-day administrative assistance, including meeting coordination, report preparation, and progress tracking for projects
• Manage agendas, minutes, and follow-ups for internal and external stakeholder meetings
• Assist in planning and delivering of membership events, workshops, and training sessions
• Collaborate with state and territory AMAs to coordinate joint member activities
• Support the implementation of AMA’s Digital Transformation Strategy
• Assist in updating content on member portals and other digital platforms
• Enhance the member experience through CRM systems and communication tools

About You

• Experienced in an administrative role, preferably within a membership-based or not-for-profit organisation
• Organised and able to multitask, with the ability to manage competing priorities
• A strong communicator with excellent written and verbal skills
• Proficient in CRM systems, Microsoft Office Suite, and digital tools
• Detail-oriented with a focus on data accuracy and reporting
• Collaborative, with the ability to build strong relationships with stakeholders
• Proactive, adaptable, and eager to learn

Working at AMA
Employee engagement is strong, and staff feel deeply connected to the AMA's advocacy efforts and take pride in their contributions. The work environment fosters trust and is grounded in the values of collaboration, respect, and support.

How to Apply
This is a fantastic opportunity to work with Australia’s most influential membership organisation representing medical professionals and students. If you thrive in a fast-paced, collaborative environment and have a proactive approach to admin and customer service, APPLY NOW .

Applications will be reviewed when presented and interviews will take place shortly after. Revise Recruitment has been engaged on a retained assignment therefore please direct all enquiries to Louise.

Revise Recruitment and our client embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people from culturally diverse backgrounds.

Australian Counselling Association (ACA) is Australia’s largest peak body for Counsellors and Psychotherapists. We represent over 18,000 Registered Counsellors, Psychotherapists and Students.

ACA serves a crucial role in advocating and advancing the profession of counselling and psychotherapy. We develop codes of ethical practice, training standards, accredit education courses and drive public awareness campaigns. ACA supports and strengthens our community of counsellors and psychotherapists - our member services include education, employment, practice development, and advocacy.

Position purpose
The Member Services Team are the first point of contact for both existing and prospective members and aim to consistently provide high quality and responsive service. The Member Services Assistant provides support to the team through completing a range of administrative and member contact tasks.

Key Responsibilities

• Attending to enquiries from both prospective and existing ACA members across phone and digital channels
• Assisting in processing new memberships and annual renewals
• Understand and utilise CRM and financial software to ensure membership database is updated efficiently and accurately.
• Responding to requests and enquiries within allocated time frames; applying detailed knowledge of ACA’s policies, procedures, standards and documentation, including the Scope of Practice for Counsellors.
• General office administrative tasks including:
• • Receiving, processing, scanning, and filing mail.
  • Overseeing front of house environment to required cleanliness standards

What's on offer

• Highly impactful and purposeful work – providing a vital service to the counselling and psychotherapy community.
• Supportive, fun and friendly team, with direct access to decision-makers
• Rapidly growing national association with career progression opportunities
• Leafy, Northern Suburbs location with street parking

ABOUT YOU!
To be considered for this role, you will need to demonstrate:

• Personality plus! Positive ‘can-do’ attitude.
• Excellent communication skills

Essential

• Experience in data entry, and in using Microsoft Excel and Word.
• Demonstrated experience working in a similar role
• A courteous, pleasant telephone manner

Desired

• Experience in using CRM / database software
• An understanding of higher education and / or the counselling profession.

Australian Counselling Association Values
Our friendly team brings their whole selves to work in a supportive and caring team environment and is strongly driven by our purpose to advance and strengthen the counselling profession. We embrace our core values in our work:

• Progressive: committed to being at the forefront of new developments and innovations in the counselling profession.
• Consistent: dedicated to upholding the highest standards of professionalism and ethical practice among its members.
• Inclusive: engaging all members with mutual respect and accountability, valuing members' and clients' diverse backgrounds and experiences.
• Caring: we are driven by a deep sense of compassion and empathy for those needing counselling services. We seek to provide a safe, supportive, and caring environment for counsellors and clients alike, and to promote a culture of kindness, understanding, and healing.

Apply now via Seek.

State Manager – South Australia | NFP Member Association

• Wayille 5034 South Australia | Work remotely or from the SA office
• Full or Part Time (0.8), Permanent | WFH & WFO
• Opportunity to influence government relations to drive the sector
• Competitive salary & benefits | Professional development opportunities

• Implement the membership strategy in South Australia.
• Identify industry issues, opportunities, and member needs proactively.
• Engage, influence and advocate with/to State Government and regulatory bodies.
• Drive state-based policy and advocacy initiatives.
• Promote the organisation’s services, events, and training to members.
• Represent the organisation at industry events and initiatives.
• Manage and provide secretariat support for member and council meetings.
• Travel and connect with members and stakeholders.
• Conduct research, reporting and analysis of member insights.
• Manage and support a dedicated Member Relations Officer.

• A strong understanding of government structures and processes.
• Proven experience and success in senior leadership or management roles.
• Excellent reporting, analytical, and communication skills.
• Demonstrated ability to simplify and convey complex matters.
• Exceptional relationship management and facilitation skills.
• Confidence and professionalism in leading events and initiatives.
• Knowledge or experience in aged care, home and community care, or senior housing and retirement living is desirable but not essential.

• Join a collaborative, passionate, and dedicated team.
• Enjoy 5 weeks of paid annual leave and additional gifted leave.
• Access a professional development budget to support your growth.
• Laptop and mobile phone allowance provided.
• Fully remote role in South Australia, with an option to work from the office if preferred.

Are you ready to embrace leading ADA NSW to the next growth phase?
This is a highly visible role, working as part of the Senior Management Team, reporting to the CEO and working closely with the ADA NSW Board and Committees.

About the Organisation
The Australian Dental Association NSW Branch (ADA NSW) is the peak professional association for dentists and dental students in NSW and the ACT, representing over 5,000 members and growing. Our mission is to advance dentistry and improve the health of all Australians by supporting members with advocacy, professional development, networking events, practice support, and regulatory guidance. As a not-for-profit organisation, we are dedicated to helping communities achieve optimal oral health.

About you
As the successful applicant, you will possess the following:

• 6+ years’ proven experience in managing and being hands on within the finance and accounting functions within a small to medium sized organisation.
• Proven ability to develop and manage budgets and initiate proactive analysis such as financial models, costings and policies.
• Experience in managing Corporate Services.
• Commercial acumen with advanced analytical and problem-solving skills.
• Exceptional leadership skills and the ability to effectively coach, mentor and motivate staff.
• Well-developed communication, negotiation and interpersonal skills for liaising with Managers and stakeholders.
• Demonstrated ability to operate as an effective team member.
• High level organisational skills and the ability to balance multiple priorities and conflicting deadlines.
• Understanding of not-for-profits and experience in working with voluntary Committees. Background in membership associations is highly desirable.
• Experience with Employment Hero advantageous

Roles and Responsibilities
As the successful applicant you will be responsible for:

• Financial Reporting and Administration
• Asset Management
• Regulatory and Statutory Compliance
• Corporate Services
• Membership

Your roles and responsibilities will include:

• Lead and manage the financial operations, including budgeting, forecasting, financial reporting, and cash flow management.
• Develop and implement financial strategies that align with the organisation’s business goals and regulatory requirements.
• Provide financial insights to the executive team to inform key decision-making and growth initiatives.
• Ensure compliance with all financial regulations, including tax, audit, and reporting requirements.
• Oversee financial risk management, including risk assessments and internal controls.
• Manage relationships with external stakeholders such as auditors, financial institutions, and regulatory bodies.
• Monitor and evaluate the financial performance of the organisation, presenting clear and actionable reports to the board and management.
• Manage the payroll operations for 40 employees
• Oversee a small accounting team of 3 people

Employee Benefits:

• Access to the EAP Program
• Flexible work options
• Onsite Parking available
• Highly visible and influential role

Join our collegial team and be part of our success story. Please send a covering letter and resume outlining how you are a good fit for ADA NSW. Only applicants with the right to work in Australia will be considered and successful applicants will be contacted. Any questions for the position, please email hr@adansw.com.au

Applicants must have unrestricted working rights in Australia to apply for this role.

Please note that only short-listed candidates will be contacted.

Unsolicited resumes from agencies will not be accepted.